Job Opportunity: Executive Assistant

Executive Assistant

POSITION SUMMARY 

We are seeking an Executive Assistant to support our Senior VP and Chief Operating Officer. This position is a wonderful opportunity for an experienced administrative professional to assume a proactive role in increasing organizational alignment, efficiency, and impact—ensuring that time is focused on accomplishing the organization’s highest priorities.

California YIMBY is a predominantly remote team with staff across California and offices in Sacramento and Oakland. The Executive Assistant is currently expected to be in the Oakland office up to 2 days per week.  Sacramento applicants will also be considered. 

Come join our movement and help transform the built environment of the world’s fifth-largest economy, and enable millions of people to benefit from the economic and social mobility that only abundant, affordable, and well-located housing can provide. Together, we can put California back on a path of broad-based economic prosperity, and create vibrant, inclusive, and livable communities for everyone. 

Location: San Francisco Bay Area or Sacramento

Salary: 60-70K depending on experience + health insurance (with dependents options), vision and dental, 4 weeks paid vacation, sick leave, 401K with employer contributions, life insurance, and disability insurance

Apply by: Rolling applications accepted, but 1st review of applicants will happen on December 6th, 2021

Start date:  Position is open immediately with a target start date on or before January 14, 2022.  

 

WHO WE ARE

California YIMBY’s mission is to make California an affordable place to live, work, and raise a family. Right now, millions of Californians live in crowded and substandard housing, with high rent burdens, exposure to health risks, and multi-hour commutes. As a result, many Californians are leaving the state, and fewer would-be Californians are immigrating. For many companies, the astronomical cost of housing is driving them to hire talent in other states. We need to reverse this trend, and we can. 

California’s housing shortage—and the affordability, environmental, equity, and health crises it has caused—is the result of decades of deliberate policies to limit the supply of housing. Building affordable, dense housing is currently illegal in the majority of urban California, but it doesn’t have to be. If we change our housing and land use laws, we could build millions of new homes in existing urban areas without displacing incumbent communities. 

The goal of California YIMBY’s $3.5M yearly effort is to build a movement and pass legislation to end the housing shortage. Founded in 2017, California YIMBY has helped pass a variety of pro-housing bills which will enable at least 1.5 million more homes to be built in California. We’ve built a membership of over 80,000 Californians, 20 local YIMBY Teams, 3 pro-housing coalitions, and we’re just getting started. 

 

OUR VALUES

Diversity. Equity. Inclusion. These are not just words at California YIMBY. These values are key to furthering our mission to make California an affordable place to live, work, and raise a family. Representation matters, especially in our work to end the housing crisis. A crisis that, by design, continues to disproportionately impact communities of color. To address that historic and ongoing inequity, we are building a YIMBY movement that reflects California’s rich diversity and we actively seek diverse candidates with broad professional and lived experience. 

Our vision is of a California where neighbors welcome new neighbors of all backgrounds, and current residents are not displaced from their communities.

  • We believe in neighborliness, and that communities are enriched and strengthened by openness and diversity. We believe that California holds the promise of opportunity for all: the chance to start a new life, the freedom to be our authentic selves, the promise of prosperity, the lure of our natural wonders.
  • We believe in empowerment, and support those who want to accommodate new neighbors while ensuring that new developments take place without displacement. We believe that existing residents have a right to remain in their neighborhoods. We make an effort to seek out and include people with varied backgrounds, experiences and identities to inform our agenda and priorities. We do not tolerate intolerance.
  • We pursue excellence in every aspect of our work — from the policies we design and support, to the way we interact with our colleagues, allies, partners, and elected officials. We believe trustworthiness is a pillar of human progress. We are passionate advocates for more housing, and insist on holding ourselves to account. We believe in evidence-based decision making. When we learn something new, we change our views to accommodate our learnings.

 

DUTIES AND ESSENTIAL JOB FUNCTIONS 

Administration

  1. Track COO’s commitments and priorities and help ensure deadlines are met. 
  2. Manage the COO’s calendar, including scheduling meetings with internal staff and external partners.
  3. Draft, copyedit, or proofread content for the COO and respond to email and phone correspondence as assigned.
  4. Coordinate with staff to ensure accurate and timely reporting of key performance indicators, reports, and event/meeting readouts
  5. Attend meetings and support the COO with note taking, tracking of action items, and follow-up correspondence. Periodically represent the COO in meetings she is unable to attend.
  6. Prepare agendas, background information, and presentation materials/PowerPoints as needed for internal and external presentations.
  7. Design and implement a relationship management plan for the COO.

Finance and HR

  1. Process expense reimbursements for the COO and review/follow-up on incomplete expense reimbursement requests awaiting approval from the COO.
  2. Provide oversight for accuracy on select accounts payable including reimbursements and payments, consultant contracts, and vendor invoices.
  3. Coordinate vendor contracts including but not limited to tracking all consulting/contract vendor renewal dates, and preparing RFPs and reviewing proposals for insurance renewals, audit and tax prep services, and technology services.
  4. Support hiring by ensuring consistency in job descriptions, posting open positions, and communicating with candidates including, in some cases, initial candidate screening.

Project Management 

  1. Research, recommend and implement new systems to increase inter-departmental alignment, efficiency, or data collection.
  2. Provide coordination support for special events as assigned including, but not limited to, COO priority events, Housing Working Group events, small donor dinners, and summits and conferences.

 

QUALIFICATIONS 

A successful candidate will likely have: 

  • Demonstrated experience and enthusiasm for diversity, equity, and inclusion in the workplace and in the YIMBY and pro-housing movements. 
  • Excellent communication skills, with demonstrated ability to write and speak clearly, persuasively, and concisely. 
  • A minimum of two years of experience working in administration for a 501©3, 501©4, or legislative office.
  • A high degree of technical literacy including Microsoft/Google Suite environments and demonstrated ability to learn new applications quickly. Salesforce experience is a plus. 
  • Excellent interpersonal and relationship-building skills including the ability to build rapport with stakeholders from the public, private, and social sectors. 
  • Superior organizational skills with meticulous attention to detail and commitment to accuracy.
  • Ready to thrive in a fast-paced environment, with multiple projects, tight schedules, and short deadlines.
  • Seasoned professional judgment, exhibiting integrity, transparency, diplomacy, and ability to uphold high standards of confidentiality. 
  • Excited to pursue all the above duties and essential job functions to help end California’s housing shortage and affordability crisis. 

 

HOW TO APPLY

California YIMBY is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. California YIMBY recruits hires, trains, promotes, compensates, and administers all personnel actions without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. California YIMBY will consider qualified applicants with arrest and conviction records.

Please submit your resume and cover letter in PDF format to jobs@cayimby.org with Executive Assistant in the subject line.